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Records Management

Bar Coding

Keeping track of matter-related documents is a constant challenge for legal departments. Whether the files are electronic or paper, the need to access the right document at the right time never goes away.

LAWTRAC has powerful document management features that give you complete control over your electronic files. And it has extensive records management capabilities to let you handle physical files, keeping track of their location so you can get at them when you need them.

Keep documents all in one place

With LAWTRAC, all electronic documents are kept in a central repository. Documents can be of any type—Word docs, PDFs, e-mails, correspondence, depositions—and can be associated with specific matters or department-wide forms, templates, patent drawings, even photos..

Every document assigned to a matter is visible—and instantly accessible—from the main screen. New documents can be added, either from within the department or by outside counsel, by browsing and clicking.

Search for any document you need

If a document is searchable, you can be sure LAWTRAC will let you search it. You can search by author, by title, by document type, by keyword, or by strings of text. If you're creating a document similar to one you've created before, you can easily retrieve the old document and adapt it, rather than starting from scratch.

Keep track of physical records in physical places

Even in the most tech-savvy legal departments, there's plenty of paper to deal with. Executed agreements, deeds, titles—they all need to be accounted for and, if necessary, retrieved.

LAWTRAC's records management component gives you control of these physical files, letting you classify them, catalogue their content, and identify their custodians. You can monitor their actual locations—whether in a file room across the hall or a warehouse across the country. You can even create bar-coded labels that let you locate and request them with minimal hassle.